Privacy Policy

Introduction 

This Privacy Policy has been developed taking into account the provisions of the current Organic Law on the Protection of Personal Data, as well as Regulation 2016/679 of the European Parliament and of the Council of April 27, 2016, regarding the protection of individuals with regard to the processing of personal data and the free movement of such data, hereinafter referred to as the GDPR.

The purpose of this Privacy Policy is to inform the data subjects, regarding whom information is being collected, about specific aspects related to the processing of their data, including the purposes of the processing, contact information to exercise their rights, retention periods for the information, and security measures, among other things.

Data Controller 

In terms of data protection, PALMA EQUIPMENT RENTAL, C.B. should be considered the Data Controller, with regard to the files/processing activities identified in this policy, specifically in the section on Data Processing.

The following are the identification details of the owner of this website:

• Data Controller: PALMA EQUIPMENT RENTAL, C.B.

• Postal Address: C/ Francesc Vallduvi, 7, Local 9 A, 07011, Palma de Mallorca, Balearic Islands.

• Email Address: info@palmaequipmentrental.com

Data Protection Officer 

The person designated to perform the functions of the Data Protection Officer at PALMA EQUIPMENT RENTAL, C.B. is Birgit Van Mierlo, whose identification details are as follows:

• Postal Address: C/ Francesc Vallduvi, 7, Local 9 A, 07011, Palma de Mallorca, Balearic Islands.
• Phone: 695568433
• Email: birgit@palmaequipmentrental.com

Data Processing 

The personal data requested, if applicable, will only consist of the strictly necessary information to identify and address the request made by the data subject. This information will be processed in a fair, lawful, and transparent manner in relation to the data subject. Furthermore, personal data will be collected for specific, explicit, and legitimate purposes and will not be further processed in a manner that is incompatible with those purposes.

The data collected from each data subject will be adequate, relevant, and not excessive in relation to the corresponding purposes for each case, and will be updated whenever necessary. The data subject will be informed, prior to the collection of their data, of the general aspects regulated in this policy, in order to give their express, precise, and unequivocal consent for the processing of their data, according to the following aspects.

Purposes of the processing

The explicit purposes for which each of the processing activities is carried out are stated in the information clauses included in each of the data collection channels (web forms, paper forms, voice messages or posters, and informational notes).

However, the personal data of the data subject will be processed solely for the purpose of providing an effective response and addressing the requests made by the user, as specified alongside the option, service, form, or data collection system used by the data subject.

Legitimization 

As a general rule, prior to the processing of personal data, PALMA EQUIPMENT RENTAL, C.B. obtains the express and unequivocal consent of the data subject by including informed consent clauses in the various information collection systems.

However, if the consent of the data subject is not required, the legal basis for the processing, under which PALMA EQUIPMENT RENTAL, C.B. relies, is the existence of a specific law or regulation that authorizes or requires the processing of the data subject’s data.

Recipients 

As a general rule, PALMA EQUIPMENT RENTAL, C.B. does not transfer or communicate data to third parties, except those legally required to do so. However, if necessary, such transfers or communications of data will be informed to the data subject through the informed consent clauses contained in the different channels for collecting personal data.

International data transfers will be carried out by Palma Equipment Rental to the following companies, always complying with the EU-US Privacy Shield agreement https://www.privacyshield.gov/welcome or through the execution of a contract:

• Google LLC, email service.
• Grafton, cloud hosting service.
• MailChimp, mailing service.

Source 

As a general rule, personal data is always collected directly from the data subject. However, in certain exceptions, data may be collected through third parties, entities, or services other than the data subject. In this regard, this information will be communicated to the data subject through the informed consent clauses contained in the different channels for collecting information, and within a reasonable period of time, once the data has been obtained, and at the latest within one month.

Retention periods 

The information collected from the data subject will be retained for as long as necessary to fulfill the purpose for which the personal data was collected, so once the purpose is fulfilled, the data will be erased. Such erasure will result in the blocking of the data, which will only be made available to the Public Administrations, Courts, and Tribunals to address any liabilities arising from the processing, during the period of prescription of said liabilities. Once this period has elapsed, the information will be destroyed. For informational purposes, below are the legal retention periods for information relating to different matters:

DOCUMENTS	PERIOD	LEGAL REF.
Documentation of a labor nature or related to social security.	4 years	Article 21 of Royal Legislative Decree 5/2000, of August 4th, which approves the consolidated text of the Law on Infractions and Sanctions in the Social Order
Documentation of a labor nature or related to social security	6 years	Article 30 of the Commercial Code
Accounting and tax documentation for commercial purposes	4 years	Articles 66 to 70 of the General Tax Law
Access control for buildings	1 month	Guide on the use of video cameras for security and other purposes by the Spanish Data Protection Agency (AEPD)
Video surveillance	1 month	“Guide on the use of video cameras for security and other purposes by the Spanish Data Protection Agency (AEPD). Organic Law 4/1997, of August 4th, which regulates the use of video cameras by security forces and bodies in public places. Organic Law 4/2015, of March 30th, on the protection of citizen security.”

Navigation data

Regarding the navigation data that may be processed through the website, if data subject to regulations is collected, it is recommended to consult the Cookies Policy published on our website.

Rights of data subjects

Data protection regulations grant a series of rights to data subjects or data owners, website users, or users of the social media profiles of PALMA EQUIPMENT RENTAL, C.B.

The rights that apply to interested individuals are as follows:

• Right of access: the right to obtain information on whether their personal data is being processed, the purpose of the processing, the categories of data being processed, the recipients or categories of recipients, the retention period, and the origin of such data.
• Right of rectification: the right to obtain the rectification of inaccurate or incomplete personal data.
• Right to erasure: the right to obtain the erasure of data in the following cases:

• When the data is no longer necessary for the purpose for which it was collected.
• When the data subject withdraws their consent.
• When the data subject objects to the processing.
• When the data must be erased to comply with a legal obligation.
• When the data was obtained based on an information society service as provided in Article 8(1) of the European Data Protection Regulation.

• Right to object: the right to object to a specific processing based on the data subject’s consent.

• Right to restriction: the right to obtain the restriction of data processing in the following cases:

• When the data subject contests the accuracy of their personal data, for a period allowing the company to verify its accuracy.
• When the processing is unlawful, and the data subject opposes the erasure of the data.
• When the company no longer needs the data for the intended purposes, but the data subject requires it for the establishment, exercise, or defense of legal claims.
• When the data subject has objected to the processing while verifying whether the legitimate grounds of the company override those of the data subject.

• Right to data portability: the right to receive personal data in a structured, commonly used, and machine-readable format, and to transmit it to another controller when:

• The processing is based on consent.
• The processing is carried out by automated means.

• Right to lodge a complaint with the competent supervisory authority.

Data subjects may exercise the aforementioned rights by contacting PALMA EQUIPMENT RENTAL, C.B. in writing to the following address: birgit@palmaequipmentrental.com, indicating the right they wish to exercise in the subject line.

In this regard, PALMA EQUIPMENT RENTAL, C.B. will respond to your request as soon as possible, considering the deadlines established by data protection regulations.

Security

The security measures adopted by PALMA EQUIPMENT RENTAL, C.B. comply with the requirements set out in Article 32 of the GDPR. In this regard, PALMA EQUIPMENT RENTAL, C.B., taking into account the state of the art, the costs of implementation, the nature, scope, context, and purposes of the processing, as well as the varying risks to the rights and freedoms of individuals, has implemented the appropriate technical and organizational measures to ensure a level of security appropriate to the existing risk.

In any case, PALMA EQUIPMENT RENTAL, C.B. has implemented sufficient mechanisms to:

1. Ensure the ongoing confidentiality, integrity, availability, and resilience of processing systems and services.
2. Restore the availability and access to personal data promptly in the event of a physical or technical incident. 
3. Regularly verify, assess, and evaluate the effectiveness of the technical and organizational measures implemented to ensure the security of processing. 
4. Pseudonymize and encrypt personal data, where applicable.